Accounts and Operations Administrator

Are you a multitasking maestro with a knack for numbers and a passion for keeping things organized? Our commercial client is looking for a proactive Administration Officer to join their team in/near Geelong.

This is a diverse, hands-on role where you will be the engine room of their office operations, handling everything from accounting and debtor control to shipping logistics.

The Opportunity

• Role: Admin & Accounts Officer
• Employment Type: Permanent, ongoing
• Hours: Flexible! 25 hours per week (5 hours per day). You choose your schedule.
• Salary: $75,000 per annum (pro-rata) + superannuation.
• Start Date: ASAP

What You’ll Be Doing

Reporting to the General Manager – Sales & Operations, you will manage a wide range of responsibilities:

• Financial Support: Handle accounts receivable monitoring, debtor follow-ups, and accounts payable entry.
• Logistics & Orders: Manage order processing, inventory control, and prepare essential import/export and shipping documentation.
• Office Management: Oversee front desk duties, phone/email inquiries, file management, and office supplies.
• Reporting: Assist with financial, sales, debtor, and inventory reports.

What We’re Looking For

• Experience: Minimum of 2–3 years in office administration or a similar role.
• Education: A certificate in accounting or administration is highly desired.
• Tech Savvy: Strong proficiency in Microsoft Office (Excel, Word, Outlook) is required, particularly with a strong working knowledge of MS Excel. Experience with Xero and order management systems is highly desirable.
• Logistics Knowledge: Experience with customs and shipping documentation is desired.
• Key Skills: Strong organizational abilities, excellent communication, and top-tier customer service skills.

Personal Attributes

We value a positive, proactive attitude and the ability to work independently in a fast-paced environment. If you have a sharp attention to detail, we want to hear from you!